New INVOICE format

May 23, 2023 by

We have listened to input regarding creating a nicer format for invoices.  We didn’t forget, but we were waiting for a couple of “controls” to be finalized so we could give you options.

Our new invoice format not only enhances the appearance, but it should make it easier for your customers to understand.  

Here is a sample invoice:  

Screenshot 2023 05 23 at 10 07 43 AM

 

Screenshot 2023 05 23 at 10 11 08 AM

 

An update with this capability is  out for general release.  It is Version 12.32.20.  

What is special about this ?  First, we used color effectively.  Charges are in black, discounts in green, fees in red, and the disclaimer / tag texts can be in a wide variety of colors of your choosing.  We also have all that “legal” text and advertising formatted where you can choose the font(s), colors, bold, underline, text size, and formatting ( left, right, center, fully justified ).  We’ve used lines and boxes to better clarify spaces, and we’ve also changed all text to a more modern, clean, font that actually gets more in per line ( saving you paper ).

BTW, did you know, if your printer supports DUPLEX, you can now have the system automatically print on both sides of the page.

And yes, the same look will appear on the PDF’s your email to your clients.

Your invoices will print with the new format immediately.  However, to take full advantage of this update:

 – Please go to Tools -Setup – Invoices and check the boxes for the background color, boxes, and Color Printing.

– Go to Tools – Setup – Text and press the F1 key.  This will open the manual page that provides details on using the new Rich Text Format editor to have the best options in your special text.

After you do this, if you still need help, feel free to call or email for support. PLEASE READ THE DOCS FIRST.

Filed Under: Bulletins

NEW FEATURE: MLS 12

May 11, 2023 by

How would you like to have the ability to format your tag lines ?

In the image you see here, the disclaimer text is displayed in a different font, and color.  There is bold, and underline, plus you can align text, and even change the text size.  All of this may be familiar if you use Word, or other word processing capabilities.

In the very next update of Auto Shop Writer 12, all of your added text to workorders ( invoices, estimates, worksheets ) will have the ability to add in this editing capability.  Your existing text will display, you can make the changes, and from then on all of your printouts will be just like this.  Yes, it is in your printed copies, your on screen previews, and even in the PDF’s you send to your clients.

At this point we are starting with using this for your add on text ( found in Tools -> Setup -> Text ), but of course the possibilities exist for applying RTF ( Rich Text Formatting ) more broadly in ASW.

If you haven’t upgraded to Version 12, why are you waiting ?

+ If you are a DPP, or Rental, client, it costs you nothing.  It is a huge, but FREE, upgrade

+ There is no learning curve.  As we activate each workstation, staff goes right back to work, and never needs to call for help, or relearn anything.

+ The updater is now a “service” and incredibly stable, even on dedicated Windows Server installs

Please call and set an appointment to get installed right away.

Filed Under: Uncategorized