Version 12.43.10 will be released to our servers at Noon ( PDT )  on Wednesday, July 24.  Your systems should all have downloaded the version to your server within 3 hours of that time.

This update contains resolutions for any / all issues or refinements that have been requested in previous weeks.  Some of these may not have been an issue for most users because they are for features not universally utilized ( though beneficial ).

 

There is one important feature that we have added.  Due to increased problems with those who won’t “work for a living”, and elect to become thieves instead, banks are seeking ways to protect your assets more carefully.  One issue has to do with checks you write.  They sometimes can be stolen and altered.  To protect you, many banks now use a program called Positive Pay.  With this, you submit info on the checks you write through software they provide to you.  Of course manually entering that data is an extra chore, but we’ve automated that.  Their software will “import” data from a “CSV” file.  Auto Shop Writer can now create that file for you, eliminating the duplication of data entry.

Setup:

In Accounting, under Banking, select the Tools button.  From that list, select Format.  This is where you enter the format for the check you print.  Leave that data alone and select OK to save it.  Next you will be asked if you want to use Positive Pay.  Answer Yes, and your setup is complete.

How To Use It

When you write checks from now on, it will create a record in a special file.  This is transparent.  The data is only the date, check number, payee, and amount.  That’s what the bank wants to see.  

At some point during the day, go to that same Tools menu, and at the bottom you will see Positive Pay.  Click  on it.  It will take all of the checks you have written and put them in the CSV file your bank wants.  It will save that file in the MLS12c\checks subfolder on YOUR computer.  That makes it easy to find.  It then clears all of the checks included in that file so they won’t be duplicated to your bank.

Finally, go to the banks software, and use their procedure for importing and sending the file.  Be sure to select the right file ( it will be “CK” plus numbers for the date and time ).  Once sent, you can delete them to keep the folder clean.

That’s all there is to it.  Your bank will show you how to use their software.  Just remember, for most people, those CSV files are in the folder. C:\MLS12c\checks on YOUR computer.